UGC Renewal Email Template
A renewal email can be short. Remind the brand what is expiring, propose a specific next period and fee, and ask for confirmation before recording it as agreed.
Use a specific subject
Try ‘Usage rights renewal — [campaign]’. Include the campaign or asset name so the recipient can find the original conversation.
Send this starting draft
Hi [name], The [scope] usage rights for [campaign] expire on [current expiry]. Would you like to renew for [new start] through [new expiry] at a usage fee of [amount]? Please confirm the scope, dates and fee before the new period begins. Happy to discuss any changes you need. Thanks, [your name]
Check before sending
Match the proposed dates to the agreement and clarify any changes to platforms, territory or assets. The new usage fee is separate from producing new content. Replace every placeholder and use your own email app to send the message.
Record agreement, not the draft
An unanswered email is not a renewal. Once the brand accepts, record the agreed next period and fee. UGCPing Pro creates a draft from your tracked period and preserves the previous period when you record the renewal.